Organising and Leading Gatherings

Zoho Meeting not only allows you to create and manage online meetings but also saves all your created meetings and remote help sessions for future use. This feature becomes particularly handy after conducting several sessions. The Meetings section offers additional tools to help you organise your meetings efficiently.

Navigating the Meetings Tab

The Meetings tab comprises three subtabs or pages:

  1. Create Meeting: Form a new meeting by clicking the “Create Meeting” button.
  2. My Meetings: This section holds a record of every meeting you’ve scheduled, along with management tools.
  3. Invited Meetings: Here, you’ll find all the meetings to which you have been invited.

Exploring My Meetings

In the “My Meetings” section, you can perform several actions on your scheduled meetings:

  • Meeting Details: Click on each topic (under Topic) to get the meeting specifics.
  • Creation Time: The time when the meeting was created is displayed.
  • Role: Your involvement in the session, such as presenter, is indicated by your role.
  • Status: The status of a session can be either “Started” or “Not Started,” indicating whether it is currently active.
  • Start/End Meeting: Your meeting will begin the moment you click the green “Start Meeting” icon. Once it turns red, you can end the meeting by clicking it again.
  • Join Meeting: To join a particular meeting, you can see if the handshake icon is activated (when the meeting is started).
  • Delete Meeting: Pressing the final icon, Delete meeting, will permanently delete the meeting.

Scheduling Recurring Meetings

Suppose your board meets regularly at 10 a.m. on Thursdays. Instead of creating the session from scratch every week, you can rerun it after creating it once in Zoho Meeting. The attendees already have the meeting key, so reminding them to join each week is unnecessary.

Setting Up Zoho Meeting

The Settings tab is where you’ll find options for basic configuration:

  1. Time Zone: Change the time zone to match your location.
  2. Email Reminders: Set an email reminder for 30 minutes before the event to ensure you don’t forget your upcoming meetings.
  3. Save Changes: Click the Save button to save any changes you make.

Seeking Assistance

Zoho Meeting, despite its powerful capabilities, is incredibly user-friendly. Most of its functions have been covered, but if you ever get stuck, you can refer to the official documentation at Zoho Meeting Help. Additionally, the forums are a great place to look for solutions to common problems (Zoho Meeting Forum).

Summary

The methods of conducting meetings have remained largely unchanged throughout the ages—until the advent of the cloud. Instead of wasting time and money on in-person meetings, there are more efficient solutions available.

Zoho Meeting is an easy-to-use and effective tool for organising web conferences and meetings at a business level. It offers features that let you control computers remotely, which can be useful for various tasks.

Remember, Zoho Meeting integrates seamlessly with other Zoho apps, including CRM, enabling you to leverage its customer care capabilities without leaving the platform.

© Image credits to Alexey Demidov

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